Information
The Risk Management Department of the San José Evergreen Community College District is dedicated to providing a safe and secure environment for district employees, students, and visitors, as well as protecting and preserving district property and assets. Our department is involved in a wide range of projects across the district, including district-based services such as Facilities Management, Campus Police, and Purchasing, as well as campus-based activities involving Business Services, Health Services, Athletics, and more.
Our responsibilities include, but are not limited to:
- Administering and managing the district's liability, property, and other insurance coverages
- Serving as the district's liaison to the self-insurance program
- Managing claims brought against the district
- Facilitating safety and emergency preparedness training
- Identifying and assisting with local, state, and federal compliance matters
- Evaluating and advising on best practices to reduce risk to the district
- Participating in district and campus safety committees
- Reviewing and assisting with contract language with vendors.
- To ensure the San José Evergreen Community College District is providing a safe environment for all, it is important to use the forms, documents, and information provided in this section.
- District contract templates and insurance requirements can be found on the Purchasing Toolbox.
As Theodore Roosevelt once said, "Risk is like fire: If controlled it will help you; if uncontrolled it will rise up and destroy you."
We strive to keep risk under control and to minimize potential harm to the district, its employees, students and visitors.
Incident Reporting
The safety and security of our students, employees, and visitors is one of the District’s highest priorities. Please report injuries and illnesses as soon as possible using the following forms and guidelines:
Non-Employee Illness/Injury Incident Report - Injury or illness incidents involving students, visitors and vendors/contractors, should be reported using the District's TDX platform.
Student Injury Claim Form - For students requiring medical care as a result of injuries/accidents on campus, provide them with the Student Injury Claim Form after the incident has been reported. Please note both the student and College official must complete the forms. Send completed forms to the Risk Manager.
Work-related injuries and illnesses - Work related injuries and illnesses involving employees, volunteers, student employees, and clinical nursing/medical assisting/dental assisting students should be reported to Michelle McKay, Benefits Analyst, Human Resources at 408-223-6713.
Campus Safety Concerns Report - Safety concerns involving District property and facilities can be reported using the District's TDX platform.
Risk Toolbox
Personal Vehicle Use Form - This form should be filled out by any District employee using a personal vehicle for District business, including field trips, at least 3 days prior to use. Dean or other supervisor must sign as Site Administrator Approval.
Liability Certificate of Coverage Request - Use this form to request a Certificate of Insurance (COI) in connection with contracts, Memoranda of Understanding or other agreements.
Field Trip Request Form - Use this form to request the approval of a District sanctioned field trip. The instructor/advisor is responsible for completing this form 10 business days in advance of all travel. The Field Trip Release of Liability and Assumption of Risk form must be included with this form for each participant.
Field Trip Release of Liability and Assumption of Risk Form - Must be completed by each participant of a District sanctioned field trip/activity. Attach this form to the Field Trip Request Form for approval.
Waiver of Liability Agreement - Volunteer - Please have volunteers sign this form 3 days before the day of the event or activity. The event or activity coordinator should retain the Waiver for one year.
Injury & Illness Prevention Program - The Injury & Illness Prevention Program provides District employees with information to ensure a safe work environment.
Covid-19 Prevention Plan - The Covid-19 Prevention Plan provides District employees with information to ensure a safe work environment related to Covid-19.