Employee Groups

Welcome

On this page you will find information, resources, and links pertaining to the various employee groups at SJECCD.

Do you have a question not answered by the information on this page? Please contact the HR Representative of your employee group directly for more information. ​​

Classified Employees

Representative:
Eileen Luna, Sr. Human Resources Specialist  
Eileen.Luna@sjeccd.edu    
(408) 223-6758

Classified Forms & Information
CSEA Collective Bargaining Agreement MOU Regarding Diversity Recognition Floating Holiday CSEA Chapter 363 Website​
Catastrophic Illness Leave Application Form
CSEA Grievance Form Level I
CSEA Grievance Form Level II
CSEA Grievance Form Level III
CSEA Grievance Form Level IV
CSEA Grievance Form Level V
Employee Performance Evaluation​ Brief Instructions for Classified Performance Evaluations
Leave Request
Professional Growth
Request for Reclassification (re-class)​ Request for Reclassification CSEA Immediate Supervisor and Manager
Staff Development/Educational Sabbatical Leave - Article 24
Unit Member Initiated Altered Work Schedule Change

Faculty Employees

Representative:
Diana Ruano, Sr. Human Resources Specialist   
diana.ruano@sjeccd.edu    
(408) 223-6709

Adjunct Faculty - Please contact Campus Representatives:
Evergreen Valley College
Stacy Alvarez, Campus Personnel Coordinator  
Stacy.Alvarez@evc.edu   
(408) 274-7900 ext. 6516   

San Jose City College
Sandra Gonzalez, Campus Personnel Services Coordinator   
Sandra.Gonzalez@sjcc.edu   
(408) 288-3792

Academic Forms & Information
Note:  Most forms are Word (.docx) format and when selected the file is downloaded to your computer. Go to your downloads folder or select the down arrow downloads icon located on the top right of the browser window to open the file. Word documents will not open in a new browser window.
Faculty Association AFT 6157 and the SJECCD Collective Bargaining​​ Faculty Union Website (AFT 6157)
Academic Equivalency Application Form Equivalency Policy Equivalency Committee Determination Form
Administrator's Evaluation of Faculty Appendix O - (Word)
Contents Page for Associate Faculty Evaluation Appendix E - (Word)
Contents Page for Full-Time Temporary & Tenure-Track Contract Faculty Working Under an Initial Spring Semester Contract Evaluation Appendix I - (Word)
Contents Page for Grant-Funded Non-Tenured Categorical Faculty Evaluation Appendix G - (Word)
Contents Page for Tenure-Track Faculty Evaluation Appendix F - (Word)
Contents Page for Tenured Faculty Evaluation Appendix H - (Word)
Faculty Service Area (FSA) Change Request Form
Growth and Development Plan Form Appendix P - (Word)
Leave Request Form
Minimum Qualifications Information from California Community Colleges Office regarding Minimum Qualifications
Observation Form for Academic Skills Faculty Appendix O - (Word)
Observation Form for Case Manager Faculty Appendix O - (Word)
Observation Form for Classroom Faculty Appendix O - (Word)
Observation Form for Coordinator of DSPS Appendix O - (Word)
Observation Form for Counseling Faculty Appendix O - (Word)
Observation Form for Health Services Faculty Appendix O - (Word)
Observation Form for Library Faculty Appendix O - (Word)
Observation Form for Online Faculty Appendix O - (Word)
Professional Recognition Forms: Activity Payment Class Advancement Step Advancement
Sabbatical Leave Forms
Self-Evaluation Appendix Q
Student Survey Form for Counselors (includes All Special Prog.) Appendix O - (Word)
Student Survey Form for Faculty - Online Appendix O - (Word)
Student Survey Form for Health Services Faculty Appendix O - (Word)
Student Survey Form for Librarian Appendix O - (Word)
Student Survey Form for Teaching Faculty ESL - Appendix O - (Word)
Student Survey Form for Teaching Faculty Appendix O - (Word)
Summary Evaluation Associate Faculty Appendix E - (Word)
Summary Evaluation Full-Time Temporary & Tenure-Track Contract Faculty Working Under an Initial Spring Contract Appendix I - (Word)
Summary Evaluation Report for Non Tenured Grant Funded Faculty Appendix G  - (Word)
Summary Evaluation Report for Tenure-Track Faculty Appendix F - (Word)
Summary Evaluation Report for Tenured Faculty Appendix H - (Word)

Counselors/Librarians Pilot Remote Work Program
Counselor and Librarian Remote Work Program MOU
Counselor/Librarian Remote Work Application/Agreement - (Word)
Counselor/Librarian Remote Worksite Safety Self-Attestation - (Word)
Counselor/Librarian Remote Work Area Administrator's Checklist - (Word)
Directions for Accessing Vision Resource Center Training Modules - (Word)
Vision Resource Center Training Faculty - (Word)

MSC Employees

Representative:
Diana Ruano, Sr. Human Resources Specialist  
diana.ruano@sjeccd.edu    
(408) 223-6709

MSC Forms & Information
Absence Report
Additional Pay for Additional Assignments Form
Catastrophic Illness Leave Application Form
Evaluation - Employee Evaluations
Leave Request Form
MSC Handbook Appendix C - MSC Professional Growth Award Application  Appendix D - MSC Reclassification Position Description Questionnaire (PDQ)  Appendix E - Manager Contract Extension Notification Form Appendix F - Staff Peer Feedback Survey  Appendix G - Administrator Goals Objectives Review and Performance Checklist  Appendix H - Administrator Annual Performance Evaluation Form Appendix I - Supervisor Probationary Evaluation Form Appendix J - Supervisor Annual Evaluation Form Appendix K - Confidential Employee Performance Evaluation Form  Appendix L - Application for Catastrophic Illness Leave Appendix M - Donation of Sick Leave Form  Appendix N - Professional Development Leave (PDL) Application
Professional Development Fund Request Form

Temporary Employees

Representative:
Diana Ruano, Sr. Human Resources Specialist 
diana.ruano@sjeccd.edu    
(408) 223-6709

Temporary Forms & Information
Short-Term & Substitute Procedures Short-Term and Substitute Procedures
New Short-Term, Substitute & Professional Experts Short-Term, Substitute and Professional Expert New Employee Packet​​ Continuing (2 Semester ​Break) Short-Term, Substitute and Professional Expert Packet  Continuing (No Break) Short-Term, Substitute and Professional Expert  Employee Packet
Student Employees New Student Employee Packet​​​​ Continuing  (2 or more Semester Break) Student Employee Packet ​ Continuing (No Break) Student Employee Packet​
Volunteer Employees New Volunteer Employee Packet Continuing (2 Semester Break) Volunteer Employee Packet Continuing (No Break) Volunteer Packet

Self-Service Employee Time Entry/Supervisor Approval Tutorial Video - Click here for video

Short-Term, Substitute & Professional Expert Election Request

New Employees

Welcome to San José/Evergreen Community College District!

Please take the time to review, complete and sign all of the forms. Our Human Resources Department is located at:

San José/Ever​green Community College District   
Attn: Human Resources   
40 S. Market St.   
San José, CA 95113

• New Employee Orientation Form
• Personal Data Report Form
• Employee Survey
• Employment Information Form
• Fingerprint Direction Form
• Tuberculosis Clearance Form 
• Privacy and Confidentiality Agreement Form 
• Physician Pre-Designation Form 
• Employee Eligibility I-9 Form
• Payroll Information Form
• CA Employee Withholding DE-4 Form
• Employee Federal Withholding W-4 Form​
• Transfer of Accumulated Sick Leave Form 
• CalPERS Forms
• STRS Forms

New Employee Orientations are typically held once a month and you will be contacted regarding the next scheduled orientation. Attendance is required and you will receive information not only from Human Resources, but also Payroll and a union representative if applicable.